Payroll Specialist in Hampton, VA at Arconic

Date Posted: 8/30/2018

Job Snapshot

Job Description

The Payroll Specialist processes all aspects of payroll, providing a high level of customer service, and communicates effectively, both orally and in writing. Demonstrate efficiency and flexibility in performing detailed tasks in a fast-paced work environment with frequent interruptions, changing priorities, and deadlines. Must have relevant experience in dealing with sensitive and confidential matters.
The Payroll Specialist will be familiar with the payroll systems and will provide instruction to employees, team leaders, supervisors and managers. The Payroll Specialist will perform all functions for payroll processing, print and distribute payroll reports as required, and reconcile payroll.
  • Processes special payment batches (i.e., commissions, payouts, severance, retro, etc.).
  • Input of all payroll data into the HRIS/Payroll system for weekly, bi-weekly and monthly payrolls (exempt, non-exempt and hourly employee payroll, bonuses, etc.).
  • Ability to receive and respond to pay-related inquiries and issues using discretion while communicating with employees and their supervisors.
  • Researches and assists employees with payroll questions.
  • Accurately process all Payrolls to meet payroll deadlines.
  • Prepares weekly, bi-weekly and monthly payroll and any all required reporting.
  • Conducts hours and headcount reporting weekly for EHS, Finance and monthly metrics.
  • Assists other HR team members as needed and/or assigned.
  • Responsible for HRIS administration to include new hires, terms and changes.
  • Assists with special projects related to process improvements and enhancements.
  • Establishes and maintains a positive working relationship with employees and management.
  • Oversees the collection of time and attendance data and communicates as necessary on issues related to time and attendance.
  • Provides training on time and attendance as required.
  • Collaborates with other HR team members on attendance and corrective actions.
  • Resolves issues related to weekly, bi-weekly and monthly payrolls.
  • Demonstrates ongoing knowledge of time and attendance system (WorkBrain) and attendance system (MorningStar).
  • Maintains appropriate records and documentation to support all payroll activities.
  • Ensures compliance with employment laws including but not limited to ERISA, FMLA, FLSA, ADA, OSHA and COBRA.
  • Strong math skills are essential
  • Adheres to strict confidentiality practices.
  • Verify payroll output against payroll reports and registers prior to distribution of checks to maintain accuracy.
  • Maintains a high degree of accuracy and attention to detail
  • Must be organized with strong follow-up skills and ability to stay on top of open items
  • Provides customer service to internal and external customers/clients/providers.


  • Computer skills (HRIS, Time & Attendance, Microsoft Office……..
  • An undergraduate degree
  • 3 years of payroll experience in a manufacturing environment preferred
  • Experience in a Union environment preferred
  • Detailed knowledge of payroll processing procedures and reporting requirements
  • Familiarity with payroll and time and attendance system(s).
  • Must be able to “multi-task”
  • Must be attentive to details and deadlines
  • Ability to work independently, and as part of a team
  • Strong client relationship and interpersonal skills
  • Effective oral and written communication skills with a customer service focus  
  • Must be discreet with confidential information.
Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position. 

This position is subject to the International Traffic in Arms Regulations (ITAR) which requires U.S. person status. ITAR defines U.S. person as an U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refuge


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