Logistics Coordinator in Sheffield at Arconic

Date Posted: 6/26/2019

Job Snapshot

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Job Description

The Logistics Coordinator has responsibility to provide support for the Logistics / Supply Chain Department and ensuring all necessary documentation is completed correctly before products are sent for despatch. The successful candidate will have the ability to respond to the needs of the business and embrace change.
Candidates must be flexible in working hours to cover busy periods at month end.
Key Tasks and Accountabilities:
  1. Organising Transport for Export (EU & Rest of world) and arranging special transport & paperwork for various customers
  2. Create shipping and invoicing documentation for all Export shipments in line with corporate and legal compliance to also ensuring swift customs clearance.
  3. Produce ASN paperwork for the customer and upload onto the customer portals within documented timescale.
  4. Running the daily shipping meeting and liaising with Planning and Production regularly to make sure orders meet the specified despatch dates, progress chasing when necessary.
  5. Organising special transport for air freight and other special transport arrangements, ensuring that the approvals have been granted.
  6. Document all aspects of the job, with annual review of all documents and strict adherence to standard work across both sites.
  7. Accurate logging shipments on Shipping Log ensuring that all of the data is entered, approving invoices required for payment, dealing with any queries.
  8. Assist in raising POs for work sent to subcontractors
  9. Maintaining & updating accurate records of Goods In.
  10. Direct control of the MH Dispatch Team (priorities, packaging requirements, delivery schedules)
  11. Single Point Accountability (SPA) for transportation, invoicing, purchase orders, booking, shipping etc.

Key Performance Indictors:

  1. Shipping paperwork completed in a timely manner, ensuring that it is compliant and sent to the customer correctly.
  2. Accountable for the timely shipping of material to maintain OTD, reporting metrics.
  3. All customer and carrier queries responded to quickly and effectively.
  4. All invoicing and shipping paperwork is completed accurately with no discrepancies.
  5. No escapes of licensable parts.


The successful candidate will have the following experience / qualifications:

  1. Maths and English GCSE
  2. 6 months Previous experience with invoicing (not essential)
  3. 12 months experience with shipping and transport requirements
  4. Export trade compliance and licensing trained
  5. Experience of meetings with senior management