HR Administrator in Cleveland, OH at Arconic

Date Posted: 9/5/2019

Job Snapshot

Job Description

Under the direction of the Human Resources Manager, this position is responsible for supporting the Cleveland Operations HR Department, communicating with hourly and salaried employees on a regular basis. The HR Administrative Assistant is the first HR Department point of contact for many visitors, job candidates, and employees; given this, the individual in this role must be professional, highly engaged, and enthusiastic about providing exceptional customer service.
The incumbent additionally provides administrative support to the EHS Dept. engaged in activities such as filing and recordkeeping. This position does not directly supervise other personnel. The incumbent communicates continually with all levels of management within the facility and other HR and EHS Department personnel.
While the person in this role physically works in the HR department, the approximate breakdown of time spent working on HR Department-related tasks is 60% and 40% for EHS Department-related tasks.
Accountability Objectives
Responsibilities include but are not limited to:
  • Greeting employees, interview candidates, and visitors to the HR Department in a friendly and professional manner.
  • Maintaining various records such as personnel files, grievance logs, and training records. This includes updating paper-based as well as electronic records deemed vital for payroll, benefits eligibility, training compliance, and manpower planning.
  • Processing all specialized payments for salaried exempt and salaried non-exempt personnel. This includes submitting to Payroll all requests for adjustments to monthly earnings and deductions, as well as the submission of all non-exempt overtime timecards. The incumbent shall also provide back-up support for the weekly payroll process and adjustments to weekly earnings and deductions.
  • Coordinating the screening and hiring processes for various hourly positions. This includes scheduling candidate testing and onsite interviews, supporting the initiation of pre-placement activities such as background checks and medical screenings, and coordinating onboarding activities.
  • Providing support services to the HR Manager and HR Department and the EHS Manager and EHS Department as required, to include activities such as scheduling meetings and special events, maintaining departmental calendars, coordinating travel for candidates being interviewed, and responding to telephone calls from employees and the general public on HR-related topics of concern.
  • Managing the site-wide uniform programs by working with vendor(s) and employees to ensure that appropriate uniforms are ordered, all orders are fulfilled by the vendor(s) timely, all cancellations and additions are accurately reflected in the invoices, and that cancelled/excess uniforms are collected and returned to the vendor(s).
  • Coordinating training classes for hourly and salary personal.  This includes running reports of employees needing training, scheduling the class, and reserving the trainer.
  • Maintain the Hyster tracker database of mobile equipment certified employees.  This includes removing those that’s training has lapsed.
  • Performing other duties as assigned.


Basic Qualifications
For this position to be successful, the incumbent should have:
  • A high school diploma or GED equivalent from an accredited institution.
  • Minimum 2 years of experience in a general HR or administrative function role.
  • Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position. 
    This position is subject to the International Traffic in Arms Regulations (ITAR) which requires U.S. person status. ITAR defines U.S. person as an U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee.  
Preferred Qualifications
For this position to be successful, preference is given to candidates with:
  • Willingness to work overtime as needed
  • 2 or more years of administrative experience in a manufacturing environment.
  • Experience working in a unionized environment.
  • Detailed knowledge of payroll processing procedures and reporting requirements.
  • Familiarity with Microsoft Word, Excel, and Powerpoint.  
  • A high degree of interpersonal skills to motivate and influence others, including those not under their direct supervision.
  • Demonstrated problem solving, systems thinking, project management, and team building abilities.


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